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É«É«Ñо¿Ëù Students on Proposals

If you have any questions about hiring fellows on your grant, contact Liz Sigler in the Office of Research. If you have any questions about hiring undergraduate or graduate students, contact your research administrator.

Graduate Assistants

Graduate Assistants (GAs) are governed by AP-AA-25: Graduate Assistants.

Length and hours of appointment: Graduate Assistants can be appointed full-time (20 hours a week) or half-time (10 hours a week). Appointments may be for an academic year, a fiscal year, or for a period of appointment (if they are to be hired for less than six months but not for a full academic semester). GA stipends are processed in Workday. View the job aid in the Workday Education app to review the current procedure. Tuition, if paid, is processed on the Graduate School tuition form. Visit the Graduate School website for additional information.

The cost of your GAs' tuition must be included in your budget if the sponsor allows it.

Student Workers

Student Workers are governed by AP-BA-23: Federal Work-Study and Budget Student Employment Program.

Number of Hours Student Workers Are Allowed to Work: Student employees are permitted to work a maximum of 25 hours per week, or the number of hours listed in the AP, if different. Students are not allowed to work during the times they are scheduled to be in class. If a class ends earlier than scheduled, a student may not clock in until the scheduled class time has passed. The student’s exam schedule replaces the class schedule during the exam period. Therefore, a student will not be allowed to work during the time he/she is scheduled to take an exam. The student’s supervisor must obtain the student’s exam schedule during that period. It is the responsibility of the hiring department/Department Head/Supervisor to ensure student workers do not exceed work hour limits. View the job aid in Workday Education to learn the current procedure and review the AP to verify current requirements.

Support for student workers should appear as follows in your budget:

Budget Category:

• 5011: Salary – Student Pay